Last updated: January 2025 · Applies to: https://www.167solutions.com
167 Solutions Ltd is committed to handling personal data fairly, lawfully, and transparently. This policy explains what information we collect through www.167solutions.com, why we use it, the legal bases we rely on under UK GDPR and, where applicable, the EU GDPR, and the rights available to data subjects.
Who We Are
Our website address is https://www.167solutions.com. 167 Solutions Ltd is registered in England and Wales. We act as a data controller in respect of the personal data we process.
What Data We Collect
Website Visitors
When you browse this website, we may process technical information needed to deliver and secure the service, such as IP address, browser or device information, cookie preferences, and basic request metadata generated by our hosting and application stack.
Registered Users & Candidates
- Full name, email address and contact telephone number
- CV, employment history, professional qualifications, and role preferences
- LinkedIn profile details and supporting notes you choose to provide
- Timesheet data and placement records
- Communications between you and our consultants
Client Contacts
- Name, job title, company name, work email and telephone
- Vacancy briefs, hiring preferences and feedback
- Timesheet authorisation records and contract information
Cookies
We use cookies and similar technologies to support core site functions, remember cookie choices, protect forms and sessions, and operate the portal. We do not rely on comment features on this site.
If you sign in to the portal, cookies may be used to maintain your session securely and support the authentication flow. See our full Cookies Policy for more detail.
How We Use Your Data
- To respond to client brief submissions and business enquiries
- To match candidates to suitable employment opportunities
- To fulfil our contractual obligations to clients and candidates
- To process contractor timesheets and facilitate payment
- To communicate about roles, applications, placements, and service delivery
- To produce market research and intelligence, including aggregated insights about skills, salary levels, candidate availability, and talent by location. We use aggregated or anonymised information wherever possible and do not publish information that identifies an individual.
- To send marketing updates about our services, opportunities, events, or insights where you have explicitly opted in
- To comply with legal and regulatory obligations (IR35, right to work, HMRC)
- To improve and maintain our website and portal services
Legal Basis for Processing
We process your personal data on the following legal bases under UK GDPR:
- Contract: Where processing is necessary to perform a contract with you or to take steps at your request prior to entering a contract
- Legitimate Interests: Where we have a legitimate business interest in providing recruitment and consulting services, maintaining service quality, preventing misuse, and keeping our systems secure
- Consent: Where you have given us clear consent for a specific purpose, for example where consent is needed for non-essential cookies or a specific marketing communication
- Legal Obligation: Where processing is necessary to comply with a legal obligation
Who We Share Data With
We share your personal data only as necessary:
- With prospective employers (client companies) in the context of a recruitment introduction — only with your knowledge and consent
- With payroll providers, umbrella companies, accountants, or other payment and compliance partners where needed to support contractor engagement and payment processing
- With hosting providers, software suppliers, and other IT service providers operating our website, storage, CRM, or portal systems under appropriate confidentiality and data processing terms
- With HMRC and regulatory bodies where legally required
International Transfers
Where service providers process personal data outside the UK or EEA, 167 Solutions Ltd will seek to ensure that appropriate safeguards are in place, such as adequacy regulations, standard contractual clauses, or equivalent lawful transfer mechanisms.
How Long We Retain Your Data
- Candidates: We retain candidate data for up to 2 years from last contact. After this period we will seek re-consent or delete the data.
- Placed candidates: Contract and payment records are retained for 7 years for legal and tax compliance purposes.
- Client contacts: Retained for the duration of the business relationship and 3 years thereafter.
- Client briefs and general enquiries: Retained for as long as reasonably necessary to handle the enquiry, manage the relationship, and maintain business records.
Your Rights Under UK GDPR and, where applicable, EU GDPR
You have the following rights regarding your personal data:
- Right to access: Request a copy of the personal data we hold about you
- Right to rectification: Ask us to correct inaccurate or incomplete data
- Right to erasure: Request deletion of your personal data in certain circumstances
- Right to restrict processing: Ask us to limit how we use your data
- Right to data portability: Receive your data in a structured, machine-readable format
- Right to object: Object to processing based on legitimate interests or direct marketing
To exercise any of these rights, contact us at info@167solutions.com. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
Automated Decision-Making
We do not rely on solely automated decision-making or profiling that produces legal or similarly significant effects through this website or portal.
Security
We implement appropriate technical and organisational security measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. These measures include HTTPS, access controls, password hashing, application validation, session protections, and time-limited one-time verification codes for portal access.
Changes to This Policy
We may update this policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.
Contact Us
167 Solutions Ltd · Email: info@167solutions.com · Tel: +44 7343 092377 · Website: www.167solutions.com
